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How to Define Your Brand’s Tone of Voice?-The definitive guide for Start ups/ businesses

How to Define Your Brand’s Tone of Voice?-The definitive guide for Start ups/ businesses

It just takes 50 milliseconds (.05 seconds) for consumers to create an opinion about your website.

This data demonstrates how important the first impression is and how little time you have to make it count. And after you’ve gotten their attention, how do you keep it?

The solution is to make your brand’s tone of voice distinct and memorable.

What is Tone of Voice?

When most people think of “tone of voice,” they imagine a spoken conversation: Do you sound angry? Happy? Skeptical? Hostile? People’s sentiments may often be communicated to listeners when they talk, independent of the words they use. 

So,here comes the question: what exactly does “tone of voice” mean?

The tone of voice refers to how you say something rather than what you say.

This includes not just the words you select, but also their arrangement, rhythm, and tempo. The tone of voice of a firm will influence all written text, including its website, social media postings, emails, and packaging. Digitally,this set includes colors, graphic templates, typography, language of writing and other essential pillars.

The aim behind this notion is to provide a consistent strategy that the brand will use in all of its communications. As a result, it might have a distinct style that distinguishes it from other players.

Difference Between Brand Voice vs. Tone of Voice

Though both seem similar, both serve different purposes.

Brand Voice expresses your brand’s distinct point of view as well as the values you stand for. In other words, this is the entire personality of your brand.

The tone of voice of your brand relates to how it interacts with its audience, including the language used, manner of speech, and emotional tone. This might vary depending on what is most suited for the scenario at hand.

How to Find Your Brand’s Tone of Voice?

Let us guide you through this step  by step process.

Step 1: Get to Know Your Audience:-

Research properly and adapt your content to their personas, to approach your audience and deliver relevant Content in the best tone they can resonate with. You can do this by doing the following:-

  • -Research Who They Are: their gender, age, interests, education, work title, and any other information you can find.
  • -Discover Where are they available- Emails, Social Media  platforms etc
  • -Learn How they talk to one another- communication with peers, their preferences in discussion threads, the general tone of debates, and the language users use to generate the most popular content.
    • -Request them to describe your brand-Ask about your clients’ perceptions of your brand and what events or content pieces have affected this opinion.

Step 2: Identify and Communicate Your Brand’s Values:-

Identifying your fundamental principles will help you not only identify the language you need to successfully deliver your message, but it will also help you form the community around your brand and guarantee that you connect with your consumers.

  • Define Your Core Values: Why was the company established? What distinguishes your brand? As a brand, what do you stand for? What ideals do you wish to communicate to your audience?
  • Make a Mission Statement- Show your audience who you are, what and who you care about, and how your brand can assist them.
  • Create a Message Architecture- To keep your communication aligned, answer Who we are? Who would we like to be? Who we are not?

Step 3: Audit Your Content and Communication:-

Consider whether your present tone of voice: 

  • corresponds to the brand values you wish to express?
  • Does your mission statement reflect the principles you define in your goal statement for your target audience?
  • Does this correspond to your messaging architecture?

Step 4: Establish Your Company’s Tone of Voice

The tone of voice should address these two aspects:

That’s how you sound.

This is how you want to sound. Achieve this by doing the following:

  • ​​Choose the Dimension of Tone of Voice You Want to Achieve- Formal or Casual, Funny or Serious , respectful or irreverent, Enthusiastic or matter-of-fact etc
  • Make a Tone of Voice Chart for Your Brand- Create a chart of Do’s and Don’ts using an example. The important element here is to highlight what you should avoid.

Step 5: Incorporate Tone of Voice Into Brand Communication

To properly execute your tone of voice, begin by establishing clear brand rules and ensuring that they are evaluated.

  • Create Tone of Voice Guidelines for Your Brand: a portrait of your target audience and their voice, your brand’s fundamental values, mission statement, message architecture, brand voice chart, and so on.
  • Assign one team member responsibility for implementing the rules to guarantee that all of your brand’s communications utilise the appropriate words to distribute the proper tone in all of its deliverables.


Uniformity results in brand recognition.

Finally, it comes down to writing, designing and storytelling  in a method that effectively delivers your ideas. Don’t be too quick to obey rules – instead, decide which ones work for you and which don’t, and then be consistent in your application.

Isn’t it a 10-minute job?

It can be, but take out some time and work on it. The more clarity you have for this, the more impactful your branding and marketing is going to be.

Start Analysing and Implementing it into your Brands from Today.

Let us know if you need some further professional help. We are there.

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